• Sr. Administrative Assistant – Executive Office

    Location US-CA-Los Angeles
    Job ID
    Administrative Support
  • Overview

    The role performs highly professional administrative support in a fast-paced environment at the direction of the Director of Administration of the Executive Office. Responsible for all executive office administrative functions and scheduling all meetings and activities, and maintaining communication between internal and external customers. Handles a wide variety of complex, time sensitive and confidential situations; and is responsible for maintaining corporate minutes, resolutions, and other corporate records. Prepares routine and advanced correspondence including meeting minutes, letters, memoranda, and reports. Research projects as needed.


    1. Provides highly professional administrative support in a fast paced environment at the direction of the department supervisor, as well as taking initiative to expand supporting activities.
    2. Responsible for establishing and maintaining communication between the executive office, internal and external customers in an efficient and timely manner.
    3. Manage the scheduling of all appointments in collaboration with supervisor. Prepares all meeting material as needed and as assigned by supervisor and CEO.
    4. Composes meeting minutes, letters, memoranda and other correspondence from verbal and recorded direction.
    5. Anticipates problems and solves them as they arise, using effective problem solving skills to provide excellent customer services at all times.
    6. Ensure work flow of documents, calendar, emails, and other key items requiring review and input from the supervisor are taken care of on a timely manner.
    7. Manage daily communications via email or memos from the Executive Offices as assigned by the supervisor.
    8. Manage all phone calls into the Executive Offices.
    9. Provides administrative support for completing daily and regular activities within the Executive Office, (e.g., Mail, files, department bills, office supplies, etc.).
    10. Prepare and present reports as requested.
    11. Coordinate all required activities performed by the CEO that pertain to leading staff members, such as performance management, recognition, rounding, etc.
    12. Perform other duties as assigned.


    1. Associate’s degree required. Bachelor’s Degree in Communications, Business Administration or similar field is preferred.
    2. Requires minimum 10 years progressively responsible experience as administrative assistant or office manager including 7 years working with executive levels.
    3. Requires thorough knowledge of a wide variety of corporate policies and procedures.


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